The duties of the Secretary have customarily been to:

• Keep and publish the minutes of Area meetings, as follows;
  • Publish a summary of Assembly minutes and email to Area 66 members at least 1 month prior to the next Assembly. Provide complete Assembly minutes, to include all motions and results of voting, in hard copy at the following Assembly, these complete Assembly minutes to also be posted on the Area website. Orally present a summary of Assembly minutes at the following Assembly.
  • Publish minutes of the Trusted Servants breakout meeting held at Assemblies in the Area Newsletter as soon as possible.
• Type up all bids and motions and make copies available at the beginning of the Sunday morning session of Assemblies.
• Provide an Ask-It-Basket at Assemblies and record all questions and answers.
  • Ask-It-Basket is not part of official assembly business, and therefore customarily is not published as part of the Assembly minutes, but rather kept separate from the assembly minutes.
• Maintain, update and make available the Area Information Pamphlet (AIP) to all members of the Area Assembly. The AIP should be maintained to reflect current Assembly practices. It is expected that the Pamphlet will not require reissuing in hardcopy format more frequently than once every rotation (two years). In addition, the Secretary will provide the Area Website Committee Chair with an electronic format of the AIP to be posted on the Area Website. It is expected that the online AIP will be updated on an ongoing basis and as soon as possible by the Secretary.”